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Email to Supervisor
Request
for
Approval
—
Q
1
Design
System
Migration
INT ERNAL
CORRESPONDENCE
To
Sarah
Chen
,
Director
of
Product
From
David
Park
,
Senior
Product
Designer
Date
January
15, 2026
Subject
Request
for
approval
—
Q
1
design
system
migration
timeline
Dear
Sarah
,
I
am
writing
to
request
your
approval
on
the
proposed
timeline
for
migrating
our
core
product
screens
to
the
new
design
system
.
After
reviewing
the
current
bottlenecks
with
the
legacy
component
library
,
I
believe
we
can
complete
the
migration
by
end
of
Q
1
without
impacting
the
roadmap
.
Current
situation
The
legacy
Sketch
library
has
become
a
significant
bottleneck
.
Over
the
past
two
quarters
,
design
inconsistencies
have
led
to
increased
engineering
handoff
time
and
multiple
rounds
of
revision
.
The
new
Figma
-
based
system
is
ready
for
production
and
includes
42
validated
components
.
Proposal
I
propose
we
allocate
two
design
sprints
(
four
weeks
)
to
migrate
the
12
highest
-
traffic
screens
,
followed
by
a
phased
rollout
of
remaining
views
.
This
approach
limits
risk
while
delivering
immediate
consistency
improvements
.
Resource
needs
This
timeline
requires
0.5
FTE
from
the
engineering
team
during
the
second
sprint
to
validate
component
behavior
in
staging
.
No
additional
contractor
budget
is
needed
.
1 / 2
Timeline
Kickoff
:
January
20
Sprint
1 (
Core
flows
):
Jan
20 –
Feb
6
Sprint
2 (
Edge
cases
):
Feb
9 –
Feb
20
QA
and
release
:
Feb
23 –
Mar
6
Next
steps
If
you
are
aligned
,
I
would
like
to
schedule
30
minutes
this
week
to
review
the
component
audit
spreadsheet
and
confirm
engineering
capacity
with
the
team
.
I
can
have
the
detailed
migration
plan
in
your
inbox
by
Thursday
.
Let
me
know
what
works
best
for
your
schedule
.
Best
,
David
Park
david
.
park
@
company
.
com
· (415) 555-0182
2 / 2
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